Procurement Officer At Lwala Community Alliance (Lca)

Role and Responsibilities
Prepare Annual Procurement Plans for the purchase of equipment, services, and supplies working in collaboration with internal stakeholders (Program Managers and Coordinators) to determine procurement needs, quality and delivery requirements.
Consolidate and undertake quarterly review of Procurement plans.
Receive, review and process purchase requests (PR).
Prepare Requests for proposals, Invitation to Bid & Requests for Quotations as required.
Prepare tender analyses for Procurement Manager, Budget holder and Procurement Committee approval.
Prepare Purchase Orders with support documentation.
Develop appropriate service level agreements to properly evaluate the performance of suppliers, and report on this on a regular basis.
Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance.
Ensure that invoices received reconcile to purchase orders and created and matching receipts to purchase orders.
Ensure three-way matching of purchase order, Invoice and GRN.
Undertake monthly tracking of procurement orders and ensure timely delivery and payment initiation.
Site visits to prospective suppliers and their clients.
Market Research and evaluation of prospective suppliers for new procurements

Qualifications and Experience
Education
Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.
Relevant professional certification (CIPS)
A certified member of a Procurement body and with a registered, valid license

Experience
Minimum of 4 years of progressive experience in procurement and supply chain management, preferably within the not- for profit sector.