Join our team as a Programme Associate, where you'll play a crucial role in supporting the Prevention of Harmful Practices section under the guidance of our Senior Advisor. You'll engage in a variety of program support functions that contribute to the development, implementation, and monitoring of impactful country programs, ensuring that all efforts align with UNICEF's standards. Collaborating closely with technical and managerial staff, as well as external partners, you'll help shape program design and delivery. Your insights will be key as you monitor project milestones and recommend improvements to keep initiatives on target. This is a fantastic opportunity to make a meaningful difference in the lives of children and communities!
How can you make a difference?
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR's in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
Helping conduct regular monitoring of partner's projects to assess their financial record-keeping, expenditure controls and reporting systems.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization's rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
Manage the administration of the section including meetings, team coordination, team calendars, and other relevant administrative tasks.
Perform any other duties and responsibilities assigned as required
The following minimum requirements:
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is required.
For this position, a bachelor's degree from a recognized academic institution in a relevant field may replace three years of related work experience.
A master's degree may replace additional two years.is required.
Work Experience
A minimum of six years of progressively responsible finance or administrative work experience is required.
General Service Staff are recruited locally. Candidates MUST be in possession of an existing visa/work permit or be a resident/citizen of Kenya and/or a commuting area to be considered eligible for this position.