Overview
The Project Administrator will facilitate the efficient operation of the Dryland Crops Program by providing comprehensive administrative, logistical, and clerical support.
Duties and responsibilities
Program and Project Support
Provide day-to-day support in the program as requested by the Program Manager.
Lead and manage the upload of critical project information on platforms such as Teamwork and PMP.
Support the Project Manager/PI to develop and oversee a detailed calendar of critical project milestones and necessary follow-ups.
Upload documents to digital systems, categorize and sort them accurately, and implement security measures to protect sensitive information.
Support scientists with the management of content across various digital platforms.
Coordinate training and development programs for program staff.
Organize team-building activities to enhance collaboration within the program.
Finance Management Support;
Oversee the preparation of OPEX requests and coordinate with the enabling units for efficient resource delivery.
Process expense claims from staff and submit to PFM for approval.
Support the Program Manager to organize and prepare materials for both internal and external audits for all DCP projects in Africa.
Procurement
Lead OPEX procurement to ensure resource acquisitions are timely, cost-effective, and compliant.
Track and oversee all OPEX procurements.
Subgrant Management
Draft subgrant contracts, conduct due diligence on partners, and upload content to the subgrants management module
Assist in coordinating the review of Partners Financial and Technical Reports.
Program Meetings and Events Management
Oversee the organization and scheduling of program meetings, ensuring seamless coordination and technical support for both virtual and in-person formats.
Manage comprehensive logistics for workshops, seminars, and other events.
Oversee travel arrangements and accommodations for staff and visitors, including the management of advances and claims.
Requirements
Degree in Business Administration, Communications, or a related field.
At least 3 years of experience in an administrative role, preferably in an international or non-profit setting.
Education, knowledge and experience
Degree in Business Administration, Communications, or a related field.
At least 3 years of experience in an administrative role, preferably in an international or non-profit setting.