About the Role
As aProject Coordinatorat the Thomson Reuters Foundation, you will:
Lead on the logistical support for remote and in-person activities (such as trainings, convenings and workshops).
Coordinate project activities with multiple internal stakeholders as well as external contractors and partner organisations.
Provide direct support to Project Manager and Senior Project Coordinator in setting up and managing vendors/consultants, conducting procurement as per policy, booking logistics and conducting project financial administration.
Support in the management of key project partners ensuring partners adhere to project plan and financial and narrative reporting and receive support when required.
Support the team in following TRF's project cycle management system when implementing activities and closing the project.
Responsible for project meeting management including weekly project meetings and monthly Board meetings.
Monitor project finances in collaboration with Senior Project Coordinator and Project manager.
Support the project team in understanding and following all compliance polices.
Take lead in setting up all project vendors, liaising with Account Payable team and external vendors.
Maintain the alumni network of journalists involved in the programme, as appropriate.
Work closely with the Senior Project Coordinator & Project Manager to monitor the project plan and deliverables, keeping documents updated as and when change takes place.
Take lead in conducting impact data gathering such as surveys, and one to one interviews, with guidance from Senior MEAL advisor.
Maintain project database records, ensuring networks, relationships and ongoing conversations are documented.
Proactively seek out improvements in project system, processes and record keeping.
About You
To be ourProject Coordinator,you will likely have:
Prior experience in a relevant role coordinating a range of activities, across organisations with common goals, and working constructively with a diverse range of people
Excellent organisational skills and the ability to work with changing priorities and time pressures
Highly organised person, who can manage and maintain large amount of project data.
High motivation with ability to work independently or in a team environment
A pro-active self-starting and problem-solving attitude, including paying attention to detail and being good on follow-through
Experience of administrative or finance processes and excellent numerical skills
Competency in Word, Teams, Outlook and Excel. Experience with databases (e.g. Salesforce) would be an advantage
Fluency in English