Job Description
Reporting to the Assistant Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:
Must have a commitment to follow all Company procedures as they relate to the Purchasing Department.
Must be able to work in a safe, prudent and organized manner.
Inspect the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
Receive goods and verify these goods against the purchase orders by taking into account the quantity and quality of the received products. Also, the Receiving Officer must note any short shipments or duplications.
Document the receipt of items on the purchase orders and packaging slips and then note any discrepancies.
The Receiving Officer must complete a credit memo or manually adjust the invoice for any product discrepancies.
Carry out shipping tasks for items on behalf of the hotel or the hotel's guests by completing the package and shipping log and documentation (both incoming and outgoing items).
Deliver goods received to the location that is specified on the purchase order, as required.
Complete a daily non-food and beverage receiving log and submit a daily report with the relevant packaging slips to the accounts payable clerk.
Maintain an up-to-date file of the receiving copy of all approved purchase orders.
All purchase orders must clearly state the status of delivery (i.e., open or partial).
Inspect the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
Ensure all deliveries are received at the designated receiving area only.
Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
Complete a daily food and beverage receiving report and submit the invoices daily to the accounts payable coordinator.
Ensure that the receiving area is clean and accessible.
Monitor and take inventory on a regular basis, i.e., daily for produce, dairy and bread, or on specific days for meat, etc., to compile orders based either on par levels or needs.
Reduce spoilage level and systemize stock rotation by ensuring first in, first out.
Issue a Slow Moving Stock list at least once every month.
Be responsible for store keys through security to safeguard against unauthorized personnel gaining entry.
Qualifications
At least 2 years' experience in a similar role is an asset
A diploma/degree in Purchasing or Supplies management
