Description and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile - Should be able to work under pressure- Team player - Knowledge in UN booking Hub- Good communication skills- FlexibleRequired languages (expected Overall ability is at least B2 level): ,,Desired languages,,Operational contextOccupational Safety and Health Considerations:To view occupational health and safety considerations for this duty station, please visit this link: Nature of Position:UNHCR Sub-Office Kakuma alone covers the Kakuma refugee camps, Kalobeyei integrated settlement and Liaison Office Lodwar.
The Kakuma refugee camp has been in existence for over 30 years and currently accommodates significant protracted refugee populations with continued influx from mainly South Sudan and Burundi.
The vast majority resides in the camps.
The total population for Kakuma Camps, Kalobeyei settlement and Urban Areas is 300,110 with 99% (296,853) registered and 1% (3,750) unregistered.
The population is distributed as follows: 219,327 individuals (73%) in Kakuma camps, 75,962 individuals (26%) in Kalobeyei settlement, and 2,162 individuals (1%) in Urban Eldoret Area.
Women and children make up 76% of the population.
In line with the Global Compact on Refugee (GCR) and the MYMP Strategy, Kakuma operation focuses its strategy on further expanding the protection of refugees and promoting solutions.
In close collaboration with the government of Kenya, UN Agencies including the World Bank/IFC and NGOs, the operation in Kakuma developed a major initiative – Kalobeyei integrated Socio-Economic Plan (KISEDP), and the various development projects financed by the World Bank (K-DRDIP), IFC (KKCF), EU-INTPA, and other development actors, which represents the main vehicle for operationalizing GCR in Kenya.The main responsibility of the Senior Administrative Aassistant is to serve as a point of contact for all accommodation-related matters, working closely with various staff to create a comfortable and efficient living environment for all employees and others (including Partners, Donors, government authorities, etc.).
S/he may be called upon to make regular visits and inspections to of accommodation to ensure that it is in good order, to take full inventories and to arrange for necessary repairs, decoration, and ground maintenance work to be carried out.
Besides accommodation, the incumbent is also responsible for overseeing all aspects of the property's operations, including facilities, guest services, establishing SOPs and enforcing accommodation policies to all staff members, room rates/fees, food and beverage, housekeeping, and handling complaints.
She/he will update booking data information on accommodation Hub platform and allocate rooms according to the booking.
S/he will also be responsible for billing, invoicing, and creation of receipts in the Cloud ERP.
S/he Issues PO and non-PO vouchers including monthly deductions and earnings of UNHCR staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices and accommodation, etc.
S/he will process and register on-line bank accounts of staff and relevant suppliers in Cloud ERP and ensure are complete.
S/he will be expected to make regular visits to field posts to ensure smooth running of field posts offices in terms of cleaning of the structures and facilities.Living and Working Conditions:Kenya is an open country that enjoys social stability resulting from the smooth functioning of state institutions.
Kenya is also provided with a good level of infrastructure (e.g.
roads, distribution of water, electricity, etc.)
and a popular tourist destination.
The current Security Level in the capital and in SRM Area 1A: Northern Rift Valley (Kakuma, Lodwar) is Moderate -3.
All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment to Kakuma, Kenya.
Thefts and burglary are the main incidents against UN personnel.Kakuma city is a non-family duty station with a hardship classified D, its living conditions are difficult but the social climate is calm.
The weather is hot, dry and sunny hence no heavy clothes would be recommended.
Windy storms are common during the months of December and more pronounced in January till March.Staff live in UNHCR-provided accommodation, which was constructed in 2001, the condition of these houses has improved with time as renovations and painting has been carried out in the past.
The accommodation facilities are generally acceptable condition with minimal standard.
The incumbent will be briefed deeply on conditions of accommodations, laundry, meals, communications, air and road transports, recreations and others relevant information.
However, staff members are charged rental fee predetermined by the organization paid upfront on monthly basis.The currency used in Kenya is Kenyan Shilling (KES).
It is also possible to withdraw cash from automatic telling machines found in all banks here in Kakuma.
There are limited banking facilities at Kakuma with two banks (Equity & Kenya Commercial Bank having branches locallyInternet and communications networks are available at the compound with fairly speed.
the mobile telephone network remains stable with 3G.Climatic conditions are relatively harsh, and despite fumigation of the compound, insects and even snakes are present in the environment on seasonal climate changes.UNHCR has established satellite level 1 JMS medical clinic in the compound following COVID-19 situation readily available 24/7 hours, there is also Kakuma Mission Hospital where a doctor/Surgeon is deployed and paid for by UNHCR provide assistance to refugees but special arrangements can be made during emergencies for staff members.
There are also some pharmacies within Kakuma with basic medical facilities.
Evacuation opportunities are limited.
Candidates with conditions requiring regular treatment or medical supervision should be appropriately advised.
The yellow fever vaccine is compulsory and vaccination cards should be updated.
Vaccinations against Meningococcal Meningitis and Hepatitis A and B are also recommended.
The basic drugs are available in pharmacies, but it is recommended to bring specific prescription drugs.Additional QualificationsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and ProceduresBusiness Administration - Other, Finance - Other, Human Resources - Other, Office Management - OtherCompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaborationUNHCR Salary CalculatorCompendium Additional InformationFunctional clearanceThis position doesn't require a functional clearance