IntroductionAga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high-quality care for the people of East Africa and beyond for over 60 years. The Aga Khan University Hospital, Nairobi Outreach Division is a rapidly growing network of 52 medical centres spread over East Africa. These medical centres feature three to five consulting rooms with a practice that is home to specialists, qualified medical officers, highly experienced nurses and constant reception cover. The clinics offer an on-site pharmacy and laboratory as well as imaging services. There is high expectation for staff to provide high quality professional services. Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Supervisor, Purchasing and Supply Chain Management Division. Job Purpose:To stock, manage and supply consignments items, medical surgical, pharmaceutical, pathology and radiology, Food & Beverage, Engineering, CAPEX and general stores inventory, non-inventory items required by various hospital-wide, outreach and University Centre users.Accurate reporting of inventory held within respective areas of responsibility. Responsibilities:·In charge of the assigned warehouse and/or Sub Store·Service material requests from end-users.·Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.·Stack Items safely and neatly i.e., identifiable, and traceable.·Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.·Recommend optimum quantities of items to be replenished.·Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.·Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.·Assist in maintaining minimum stock days.·Verify the quality of goods received from vendors/Warehouses/Sub stores.·Follow up on issues that end users have not accepted.·Adhere to the FEFO method of stock movement.·Manage a minimum value of expiries and items being obsolete.·Take part in quarterly stock takes.·Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.·Control short expiry items/non-moving and slow-moving items and coordinate with satellite stores and receiving teams to ensure their timely returns to suppliers.·Responsible for overseeing daily temperatures logs – both storage areas and fridges with supervision from immediate supervisor.·Ensure stock transfers/ material stock issues and SPRs are checked and signed as per laid down procedures.·Ensure daily replenishments of SPRs are done efficiently and on a timely mannder as per prescribed schedules.·Ensure general neatness and cleanliness of the main stores.·Ensure daily submission of inventory checklists, monthly on time submission of buld SPR for inventory replenishment, slow moving inventory report, expired inventory report, approved and signed disposal forms and Quality Variance Reports (QVR).·Any other duties that may be assigned by PSCMD Supervisor, Assistant managers, managers and PSCMD leadership, which may include support the role and function of Purchase Assistant. Qualifications, experience and skills requirements:·Business-related Diploma or Certification. ·Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.·At least twoyears of work experience in a related field/work environment ·Proficiency in working with MS Office – MS Excel and MS word·Ability to work in a team, has initiative and is proactive·Excellent customer service skills and customer focus, ·Excellent interpersonal/ communication skills·Attention to detail and problem-solving skills.·Ability to lift heavy boxes, climb and bend.·Knowledge of warehousing/stocking
