GENERAL RESPONSIBILITY
The jobholder will be responsible for maintaining efficient and accurate accounts in the areas designated to meet the needs of the business and in line with statutory requirements, company's financial policies and professional accounting best practice. These will include; company income, expenditure and tax accounts, property rent, service charge, utility and tax accounts, bank reconciliation, asset registration, periodic analysis and reports.
Duties and Responsibilities
General
Properly recording financial transactions and accurately keying them into the computerized accounting systems
Timely, orderly and effective manual and electronic filing of accounting information and records
Assisting with analysis and production of comprehensive statements and reports as required
Collaborating cross-functionally with other departments i.e. human resources, administration, marketing, sales and property and facilities management to provide financial insights and support business growth
Client Accounts
Preparing and maintaining annual management budgets for specific properties
Invoicing rent payments, service charge, water bills, electricity bills and other incomes for properties managed by the company.
Pro-actively following up on payments and updating individual and property accounts
Receiving and reviewing supplier invoices, works approval documents and issuing related payments in a timely manner
Ensuring all general ledger accounts are updated in a timely manner and are accurate and reconciled monthly.
Administering client VAT, WHT, MRI and processing returns.
Updating the landlord's account and transfer of rent payments to their accounts.
Dealing with daily petty cash transactions and ensuring that reconciliations are completed on a weekly basis.
Bank reconciliation for client accounts
Updating and regularly issuing individual account statements
Reporting periodically to the Boards/Committees of the managed properties and attending meetings.
Undertaking the preparatory work for the annual audit of accounts and assisting in implementation of audit recommendations
Company Accounts
Preparing and maintaining the annual company budget
Prompt invoicing of company incomes - management fees, sales and letting commissions and advisory fees
Timely preparation of monthly cashflows, company's payroll and all associated statutory requirements
Administering VAT, WHT, MRI and processing returns
Undertaking daily banking functions and bank reconciliations
Supporting the procurement of supplies and services and timely payments for the same
Dealing with daily petty cash transactions and ensuring that reconciliations are completed on a weekly basis.
Undertaking preparatory work for the annual audit of accounts and assisting in implementation of audit recommendations
Develop external relationships with appropriate contacts.
Undertake ad hoc duties associated with the accounts function and other related tasks as might be required from time to time.
Job Requirements Qualifications and Experience
Fully qualified accounting professional (CPA(K), ideally with related University degree.
A competent user of Quickbooks and Microsoft Office Suite – especially excel and word.
At least 3 years experience working as an accountant. Skills
Excellent numerical skills
Strong verbal and written communication skills
Great interpersonal skills and a strong team player
Good organisation and administrative skills
Ability to work under pressure to meet deadlines and adopt a flexible approach to meet the needs of the business.
Personal attributes
High integrity
Excellent attention to detail
Articulate and self confident
Professional, optimistic and, highly motivated
Ability to manage assigned tasks in a proactive and efficient manner.
Adaptable and able to work in an environment of fluctuating workloads.
Must display a high degree of emotional maturity.
Equipment to be used
Must be able to operate computers and other office machines such as printers, scanners, fax, copier, telephones etc.
Working conditions
The incumbent will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The job holder may also have to do some light lifting of supplies and materials from time to time. Occasionally may be called upon to work overtime or odd schedules. Works in a typical office setting with minimal travel out of town
