PURPOSE OF THE JOB:
To manage and coordinate operations and activities in the Accounts and Finance department to ensure it runs in an efficient and effective manner through the recording, reporting, planning and explanation of the organizations financial transactions.
KEY DUTIES AND RESPONSIBILITIES INCLUDE:
Develop systems and procedures to ensure accurate billing and invoicing for all services rendered by the Company
Ensure a sound system of record keeping and booking that assures all books and accounts are maintained and in an up to date form
To ensure accurate proper and updated bookkeeping by ensuring all accounting transactions are recorded in the primary books including the cash book, bank account, ledger and journals as the case may be.
Ensure the Company has a comprehensive Credit Policy for all Corporate and individual clients
Co-ordinate annual financial audit and provide Auditors with all requested transaction documentation and explanations
Ensure all books of accounts are checked, balanced and reconciled in predetermined intervals.
Prepare financial reports in compliance with applicable financial standards and regulations
Perform administrative duties including keeping files and records for the department
Ensure sound systems and procedures are put in place in all cash offices for proper accounting, recording and reporting of cash and cheque receipts.
Ensure timely checks and reconciliation of cash, and other receipts
Oversee deposit of cash and bank cheques
Plan for the cash flow by preparing a cash flow forecast and schedule of payments
Maintain a fixed asset register
Coordinate functions and activities within and across the department to ensure smooth operations and patient care delivery
Assist in identifying and resolving conflict among the subordinates and clients using the laid down procedures.
Develop a sound system for verification, recording and processing of payables
Develop a sound system for verification, reconciliation, collection and reordering of all receivables.
Ensure all receivables are collected on time properly documented, allocated and receipted.
Jointly with the Human Resource Officer ensure a sound payroll system.
Ensure timely accurate and proper payment of taxes and statutory deductions.
Process payments, reimbursement and documents such as invoices, vouchers, employee reimbursements, and statements
Ensure strict adherence to the budget
Verify items procured against items ordered and received and reconciles differences
Prepare bank reconciliation statements including other accounts operated in the organization
Prepare financial reports for administrative purposes
Prepare and reviewing regular reports for the departments
Performs other work related duties assigned
MINIMUM QUALIFICATION:
Degree in Bachelor of Commerce (Accounting or Finance option)
Must be CPA(K) certified
At least seven years' experience in accounting department or a similar role
Experience in a hospital set up will be an added advantage
ESSENTIAL SKILLS AND COMPETENCIES:
Knowledge of accounting and book keeping practices
Knowledge of general record keeping and filing systems
Ability to compare data from a variety of sources for accuracy and completeness
Ability to detect errors
Keen to details
Ability to reconcile and/or balance financial transactions and accounts
Ability to follow, apply, interpret, and explain instructions and/or guidelines
Ability to plan and determine work priorities
Ability to meet schedules and deadlines of the work
Highly organized and good planner
Able to perform well with minimal supervision
Strong interpersonal skills
Leadership and problem solving skills