Administration Assistant/Secretary At Janta Kenya

Job Description
Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools. Performing all general office duties required for a legal office including transcribing and formatting documents and business correspondence, filing and general secretarial duties.
Key Responsibilities
Attending to clients/visitors;
Assisting with drafting of documents;
Handling telephone calls and appointments;
Managing records and data associated with each file;
Organizing office and boardroom meetings;
Maintaining contact lists;
Managing office materials, stationery and supplies;
Compiling reports and data, expense reimbursement reports, etc.
Assisting with tasks such as printing, making copies, proof reading, etc
Any other duties that may be assigned from time to time

Skill & Experience
Diploma Level in Secretarial Studies or Business Administration Course
At least 2-3 years working experience as a secretary or administration Assistant
Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
Excellent written and spoken English
Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
Personal initiative and ability to focus on priorities and meet deadlines.
Professional personal appearance and conduct
Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
A high degree of integrity and the ability to deal with confidential information.