Our client is a company with operations in Kenya currently seeking a detail-oriented and organized Administrative Assistant to join their team and contribute to the efficient functioning of their organization while developing skills in administrative and financial operations.
Job Summary:The ideal candidate will play a crucial role in ensuring the smooth operation of the office by managing day-to-day administrative tasks, recording employee attendance, assisting with payroll computations, and performing basic bookkeeping duties.
Key Responsibilities:
Administrative Support:
Perform general office duties such as filing, photocopying, scanning, and handling correspondence.
Maintain and organize office supplies and inventory.
Assist in scheduling meetings and appointments.
Attendance Recording:
Monitor and record daily employee attendance.
Ensure attendance records are accurate and up-to-date.
Generate attendance reports as needed for management review.
Payroll Assistance:
Assist in basic payroll computations namely calculating hours worked and overtime.
Ensure timely and accurate submission of payroll data.
Address basic employee payroll inquiries and escalate complex issues as necessary.
Bookkeeping:
Perform basic bookkeeping tasks, including recording financial transactions and maintaining ledgers.
Assist in reconciling accounts and preparing financial summaries.
Support the finance team during audits or financial reviews.
Communication and Coordination:
Act as a point of contact for internal and external communications.
Coordinate with other departments to ensure seamless office operations.
Qualifications:
Diploma or equivalent qualification in Business Administration, Accounting, HR or a related field is preferred.
Proven experience in an administrative or office assistant role.
Basic knowledge of payroll processes and bookkeeping principles.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
High attention to detail and accuracy.