Mother Amadea Mission Hospital, a Level 4 healthcare facility, seeks a proactive and organized Administrative Secretary with general hospital supervision skills. This role supports hospital administration in ensuring smooth day-to-day operations, coordinating various hospital functions, and assisting in maintaining a high standard of patient care.
Key Responsibilities:
Provide comprehensive administrative support to hospital management, including scheduling, documentation, and correspondence.
Coordinate hospital meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
Supervise non-medical staff to ensure efficient workflows, adherence to hospital policies, and professional service to patients and visitors.
Manage front office operations, ensuring patient inquiries and requests are handled courteously and effectively.
Assist in maintaining accurate records, including patient files, hospital reports, and inventory management.
Support hospital administration in developing and enforcing general operational policies and protocols.
Liaise with department heads to ensure hospital standards are maintained and operational needs are addressed promptly.
Provide a positive and helpful interface between patients, staff, and hospital administration, promoting a supportive environment for all.
Requirements:
Diploma or Degree in Business Administration, Secretarial Studies, or a related field.
At least 3 years of experience as an administrative secretary, preferably within a healthcare or hospital setting.
Proven skills in supervision, organization, and attention to detail in a busy hospital environment.
Excellent interpersonal and communication skills to engage effectively with patients, staff, and hospital management.
Proficiency in office software, including MS Office Suite, and familiarity with hospital information systems is an advantage.
Strong ability to manage multiple priorities, handle sensitive information, and maintain confidentiality.