Responsibilities
Performs desktop publishing functions, including incorporating corrections and formatting documents, as well as creating tables, graphics and organization charts, in desktop publishing formats, in accordance with existing guidelines.
Performs proofreading functions by checking successive versions of edited and translated documents against previous versions, as appropriate, in accordance with existing guidelines.
Assists the Programming Officer or equivalent in the distribution of work, including by assigning and monitoring the progress of work, as requested, and assists in ensuring the smooth electronic transmission and processing of documentation.
Compiles and scopes final documents against the submitted document.
Aligns bi-texts in order to support the production of high-quality translation memories and related workflow improvements.
Performs other modified desktop publishing functions developed through workflow reviews.
Trains and guides temporary and junior staff.
Inputs data into databases and assists in the analysis of data, as well as the preparation of data presentations and reports, for information-sharing, responding to queries, knowledge management, planning and decision-making.
Registers incoming/outgoing documents and processes and records all assignments in gDoc on a daily basis, when needed. • Stores final text on the relevant systems, as guided. • Collaborates with team members to effectively perform the full range of office management and administrative support functions, when required. Responds to staff queries, maintaining attendance and keeping records, as needed.
Under supervision, provides support in identifying repetitive tasks or processes that can be automated using macros and updating and maintaining templates and models. Participates in testing macros and reports all issues.
Submits technical issues and inquiries from staff to the related helpdesk.
Works effectively in in-person, remote or hybrid teams, as needed. Undertakes crossassignments to perform, under guidance, other language support functions, if required. Stays available for assignments and shifts, depending on the exigencies of service, including outside normal working hours.
Makes effective use of relevant language technologies and tools, and shows willingness to learn new software, as needed.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Assists and stands in for colleagues, when needed.
Performs other related work as required.
Education
Completion of High school diploma or equivalent is required.
Supplemental training in Editorial and Desktop publishing or related area is desirable.
Work Experience
A minimum of five (5) years of relevant working experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
Experience with editorial rules and desktop publishing, including typographic standards, is desirable.
One (1) year or more of experience in data analytics or related area is desirable.