Job Description Main purpose of the job Reporting directly to the Chief Executive Officer (CEO) and Chief of Staff, the Executive Assistant filters and attends to the day-to-day functions that are part of the Chief Executive's role so that the Executive can focus on the high-level leadership and strategy functions of the firm.
What you will do Admin and Project Management: Manage the CEO's calendar scheduling.
Work with the Chief of Staff to manage the CEO's agenda and organize key meetings on behalf of the CEO.
Support meeting management, including preparing agendas, attending to meeting logistics, travel arrangements and recording minutes.
Assist with business reporting and analysis as required, supporting the Chief of Staff.
This may be internal analysis as required by leadership, or for Africa and Global reporting requirements.
Manage department supply inventory, including stationary, branded gear and OCEO amenities.
Responsible for OCEO administrative tasks, including printing, submitting expense reports and managing invoices.
Maintain OCEO records and manage document repository on MS Teams.
Stakeholder Management and Strategic Communications Support Chief of Staff with drafting and sending key communications on behalf of the CEO, including drafting official letters, emails and presentations.
Drive external stakeholder management alongside Chief of Staff, including maintaining a client contact list for the CEO, setting up meetings, providing reference material ahead of client engagements and manage risk logistics related to external engagements i.e., BRMS.
Play a key role in the coordination of staff engagements alongside the Chief of Staff, including town halls, CEO office hours, drink-ups, induction meetings etc.
Support OCEO strategic initiatives as required.
Qualifications A Bachelor's Degree in a relevant field.
Computer proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
At least 5 years of relevant work experience working in a corporate environment.
Behavioural competencies Excellent communication skills, both written and verbal.
Effective interpersonal and relationship building/people management skills.
Adaptable, managing change and ambiguity with ease.
Strong organizational and time management.
Good networking skills.
Emotional intelligence.
Comfort interacting with high-level executives.
Detail oriented.
Project management skills.
Proactive and solution oriented.
Ability to multi-task.
Additional Information Your role as a leader At Deloitte we believe in the importance of leadership at all levels.
We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.
Leadership Capabilities Living our Purpose - Builds own understanding of our purpose and values; explores opportunities for impact.
Influence - Actively focuses on developing effective communication and relationship-building skills.
Performance drive - Understands expectations and demonstrates personal accountability for keeping performance on track. Strategic direction - Understands how their daily work contributes to the priorities of the team and the business.
Talent development - Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.
Why Deloitte?
At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day.
From entry-level employees to senior leaders, we believe there is always room to learn.
We offer opportunities to help build world-class skills in addition to hands-on experience in the global, fast-changing business world.
Deloitte opens the door to a career that can cross borders virtually and physically across the African continent, and globally to gain experience and access projects beyond our borders.
We value differences, and embrace people with diverse backgrounds, experiences, abilities, and thinking styles.
Our purpose Deloitte is led by one purpose: to make an impact that matters.
Every day, Deloitte people are making a real impact in the places they live and work.
We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change.
Learn more about Deloitte's impact on the world: #Makinganimpactthatmatters .
Recruiter Tips We want job seekers exploring opportunities at Deloitte to feel prepared and confident.
To help you with your interview, we suggest that you do research to know some background about our firm and the business area you are applying to.
If you meet the above requirements, please visit our website and apply online: Deloitte East Africa Careers portal .
Your details will be treated with confidentiality and will not be shared with any third party.
Closing date: Friday, 15 November 2024 We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process.
Women and Persons with Disabilities are encouraged to apply.
At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities.
We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.
Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.
Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.
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