Your role
The Fleet Administrator facilitates the registration, transfer, inspection and disposal of the ICRC Fleet assets in the country.
Accountabilities & Functional responsibilities
Preparation, follow-up and keep up to date the Vehicle auction files of all ICRC Fleet assets,
Review & facilitate renewal of the Transport Driver's Driving Licences & update status in Fleet wave database,
Inspection of ICRC's Motor Vehicles and update in Fleet Wave on time,
Facilitate renewal & follow up of Kenyan Driving Licence & International Driving Permit for Expatriates,
Registration, de-registration, re-registration and transfer of ownership for ICRC & expatriates' vehicles,
Ensure proper record keeping & document filing is update & archived in relevant databases i.e., Fleet wave & TeamSpace,
Ensure regulatory compliance with procedures from relevant authorities & obtain relevant approvals before vehicle disposal,
Ensure all foreign plated vehicles have valid foreign permits, Carnets and updated in Fleet wave database,
Handling vehicle registration, customs entries, Ministry of Transport inspection reports,
Coordination & payment of Toll Fee/permits for ICRC Fleet vehicles,
Act as E-citizen NTSA (National Transport Safety Authority) Administrator and MFA (Ministry of Foreign Affairs) focal point for ICRC Fleet,
Negotiating and Liaising with NTSA regarding any ICRC missing or delayed documents.
What we will look for in your profile
Degree in Business Administration or Logistics Management or equivalent,
Excellent knowledge of Administrative and protocol matters with National Transport Safety Authority & Ministry of Foreign Affairs,
Minimum 5 years' experience in a similar position,
Previous working experience with International Organizations (preferred),
Excellent customer service, communication, problem solving, interpersonal skills & good command of written & spoken English,
Proficiency of computer / ICT skills with excellent command of Excel & Data Base Management,
A valid driving License class BCE,
Ability to prioritize daily tasks according to their importance, urgency, resolve challenges & prepare reports promptly,
Attentive to details with high sense of confidentiality and integrity,
Good presentation and analytical skills in managing files & extensive databases,
Self-managed & high degree of flexibility and responsiveness,
Basic motor vehicle knowledge.