Role Overview
We are seeking a seasoned Human Resource and Administration Officer to lead strategically and oversee the Human Resources function and office operations. This role calls for a proactive and experienced professional who can seamlessly integrate people management with operational efficiency. This position plays a key role in fostering a conducive work environment while driving operational day-to-day success.
HR Operations
Co-ordinate and support in HR related duties such as audits, payroll management, recruitment, training, placement and induction.
Support in the management of employee records and contracts
Assist in payroll management and implementation.
Support in the implementation of HR policies and procedures.
Support on onboarding staff members in Administration and HR procedures and exit process.
Performance management
Creating an engaging work culture
Managing Employee Relations and conflicts
Performing Succession Planning
Creating a safe work environment
Budget Management: Managing the HR department's budget effectively.
Budgeting & Tracking: Tracking and managing the office budget, ensuring expenses are within allocated limits.
Administration, Office management and quality Assurance
Assist in the development and implementation of policies and procedures and create staff awareness.
Coordinate and monitor the office operating costs against budget.
Provide support with office deliveries and errands.
Oversee premises and lease management for the office.
Ensure that all office cleaning and general maintenance is carried out.
Equipment Maintenance: Managing the maintenance and repair of office equipment, including printers, copiers, computers (potentially including initial setup for new hires), and other technology.
Inventory Management: Managing office supplies, ensuring adequate stock levels, and tracking inventory.
Health and Safety: Ensuring a safe and healthy work environment by complying with all relevant health and safety regulations. This might include emergency preparedness planning.
Petty Cash Administration and Office procurement.
Vendor Management: Managing relationships with office vendors, negotiating contracts, and ensuring timely payments.
Record Keeping: Maintaining accurate and organized office records, both physical and digital.
Teamwork: Collaborating with other departments to ensure smooth office operations.
Digital File Management: Supporting efficient and secure digital file management and storage.
Requirements
Bachelor's degree in Human Resources, Business Administration, or a related field.
5+ years of experience in HR and office management, preferably in a dynamic, fast-growing organization.
Strong knowledge of labor laws and best practices in HR management.
Exceptional organizational, time management, and multitasking skills.
Proficiency in HRIS systems and operational management tools.
Excellent interpersonal and communication skills, with a proven ability to lead and inspire teams.