Key Responsibilities
Schedule and Calendar Management
Efficiently manage the MD's calendar, scheduling meetings, appointments, and events to optimize time.
Coordinate travel arrangements, accommodations, and logistics for both domestic and international trips.
Proactively anticipate scheduling conflicts and adjust appointments as needed.
Communication and Correspondence
Serve as the first point of contact for internal and external communications with the MD's office, filtering and prioritizing emails, calls, and messages.
Draft, review, and edit reports, presentations, memos, and other documents on behalf of the MD.
Maintain effective communication channels between the MD and senior management team, ensuring alignment and follow-up on key initiatives.
Meeting Preparation and Support
Organize, prepare agendas, and coordinate logistics for meetings led by the MD, ensuring relevant documents are compiled and distributed.
Attend meetings, take minutes, and track actionable items, ensuring timely follow-up.
Conduct research and prepare briefing materials, summaries, and background information for the MD as required.
Preparation and circulation of Board Meeting reports to directors
Office Administration
Support the MD's office with various administrative duties such as document management, expense reporting, and maintaining an organized filing system.
Act as a point of contact between the MD's office and various internal departments for logistical and operational support.
Preferred Qualifications
Education: Bachelor's degree in Business Administration, Management, Communications, or a related field.
Experience: Minimum of 2 years of experience as a personal assistant, administrative assistant, or similar role supporting C-suite executives in a fast paced environment
Familiarity with the Insurance Industry
Skills and Competencies
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage multiple tasks and projects with competing priorities and tight deadlines.
Strong analytical skills with a high attention to detail.
Professional discretion, integrity, and a strong sense of confidentiality.