Planning, Reporting, Monitoring & Evaluation and Technical Support
Organizational Planning: In coordination with the Executive Director and the Area Managers, leads the development of annual organizational plans; lead the consolidation and review of monthly area-level work-plans;
Organizational Reporting: Maintains an effective program reporting system to ensure the submission of timely and quality organization's quarterly and annual reports to the SMT and the Board of Directors;
HR Management and technical supervision of the program teams: Leads the recruitment of program and project related staff and supervises the Senior MERL Officer and Program Officer; Ensures that the Field Senior Program Officers and other key program staff ensure compliance and reflectively of FilmAid's commitment to quality and meet donor contractual obligations;
Oversees that the M&E Department has set up the tools, system, processes, and procedures to ensure the timely collection, aggregation and analysis of M&E data; Reviews all M&E reports and provides support to the MERL Officer as required; the timely establishment of work plans and M&E plans to donors; Reviews all learning and research products, and leads the development of the strategy;
Programmatic Information Management: archiving grants documents, plans, reports, M&E data, methodologies, content, trackers in collaboration with the Program Officer; Maintains a stakeholder database and keeps track of programmatic meetings between FilmAid and UN agencies, donors, aid agencies, government stakeholder to foster positive relationships;
Project Quality Control: methodologies, progress against work plans - aligned with field-level meetings (agree on purpose of meeting, objective at country level); Ensures that the design and technical support by FilmAid staff for content production, training and community engagement meets donor requirements and FilmAid's internal quality standards;
Back-stopping Support: management of bulk SMS system; field-level programmatic support incase of gaps in staffing or other needs - working closely with the Area Managers;
Grant Management
Project Inception: lead project inception process at NBO-level; support Area Managers to facilitate field-level project inception processes; monitoring procurement plans; support The Area Managers with the field-level grant planning processes;
Leads all project launch activities and coordinate with the area managers to ensure area-based inception
Project Implementation: Supports Project Team Leads to ensure that they are implementingwork plans on time and scope;
Donor Reporting: Maintains the donor reporting tracker and ensure timely submission of program reports to Donors; Coordinates closely with the MERL Department to ensure that M&E data is incorporated into program reports; Supports and at times leads the production of program reports; Reviews all contractually obligated program reports prior to submission to the donor; Submits reports to donors and holds follow-up and review meetings with donors as necessary.
Plans Project Close-out; Leads project closeout activities in collaboration with the Area Managers to enhance program learning for subsequent projects.
Organizational Management & Development (30%)
Strategic Planning: Supports the Executive Director in the development of organizational multi-year strategic plans and annual reviews;
Resource Acquisition: Leads the development with support of Team Leads and Technical specialists to continually review and update organizational and project profiles, maps, thematic briefs, and other communication and marketing materials; works closely with Executive Directors, Area Managers and relevant Senior staff on GO/NO GO decisions for opportunities; Drafts concept notes and work closely with the Executive Directors, Area Managers and Senior staff to brainstorm new activities and concepts; Coordinates the development of all proposals, actively contributing to the technical writing and ensuring compliance with solicitation requirements;
Represents the Executive Director in external meetings with stakeholders, donors and partners as required.
QualificationsandSkillsRequirements:
Education: bachelor's degree in communications, International Development, or any other relevant social and behavioral science discipline.
Prior Work Experience: Minimum of four years ofprogressive professional management levelexperience in program planning, implementation and coordination, preferably with an international humanitarian aid organization managing donor-funded projects.