Job Description Key Responsibilities: Program Management Oversee the planning, implementation, and monitoring of programs and projects in alignment with the company's objectives.
Develop work plans, budgets, and timelines for project activities, ensuring adherence to deadlines and resource allocation.
Coordinate with the Executive Director to set program priorities and adapt strategies to evolving organizational needs and challenges.
Stakeholder Engagement and Partnership Building Serve as the primary point of contact for program partners, including government agencies, NGOs, community-based organizations, and donors.
Develop and maintain strong relationships with stakeholders to facilitate collaboration, advocacy, and resource mobilization.
Represent the client's company at meetings, workshops, and conferences to promote the organization's work and expand its network.
Financial and Budget Management Work closely with the finance team to oversee project budgets, monitor expenses, and ensure efficient allocation of funds.
Prepare and submit financial reports, tracking program expenditures against budgeted resources.
Ensure compliance with donor requirements, organizational policies, and regulations in all financial transactions and reporting.
Monitoring, Evaluation, and Reporting Collect and analyze data to track program progress, identify challenges, and recommend adjustments as needed.
Prepare and submit regular progress reports, impact assessments, and final evaluations to the Executive Director and donors.
Develop and implement MEAL frameworks to assess project performance, impact, and sustainability.
Facilitate learning sessions with the team to promote continuous improvement based on MEAL outcomes.
Manage project evaluations and ensure that lessons learned are integrated into future project planning.
Team Leadership and Development Lead, mentor, and support program staff, providing guidance and fostering a collaborative work environment.
Conduct performance evaluations, set individual goals, and identify development opportunities for team members.
Facilitate training and capacity-building initiatives to strengthen team skills and ensure high-quality program delivery.
Financial and Resource Management Oversee project budgeting and resource allocation to ensure optimal use of funds.
Monitor program expenditures, track variances, and provide regular financial reports to the Executive Director.
Work with the finance team to ensure accountability and compliance with donor financial requirements.
Stakeholder Engagement and Communication Foster relationships with community members, government agencies, donors, and other partners.
Represent the client in meetings, workshops, and conferences.
Prepare and deliver presentations to donors, stakeholders, and partners.
Operational Oversight Oversee day-to-day program operations, ensuring that activities align with organizational standards and objectives.
Establish and maintain effective communication channels within the program team and across other departments.
Risk Management and Compliance Identify potential risks related to program activities and develop risk mitigation strategies.
Ensure compliance with legal, regulatory, and organizational standards.
Conduct regular audits of project activities to ensure adherence to policies and procedures.
Qualifications Qualifications and Experience: Bachelor's in Social Sciences, Project Management, Development Studies, or related field.
A Master's degree is an advantage.
Proven experience in developing and implementing MEAL frameworks.
Minimum of 5 years of experience in program management, preferably within the non-profit sector or in urban development projects.
Strong understanding of community mobilization, urban poverty issues, and sustainable development.
Proven experience in financial management, budgeting, and donor compliance.
Skills and Competencies: Excellent project management skills with the ability to oversee multiple projects simultaneously.
Strong analytical and problem-solving abilities, with attention to detail and accuracy.
Exceptional interpersonal and communication skills to effectively engage with diverse stakeholders.
Proficiency in monitoring and evaluation tools and methodologies.
Proficiency in MS Office and project management software (e.g., MS Project, Asana).
Ability to work independently and as part of a team, demonstrating leadership and adaptability