The International Potato Center (CIP) is looking for a dynamic and experienced Resource Mobilization External Engagement & Events Specialist to support global positioning of CIPs profile and brand to secure sustainable funding as aligned with CIPs 2030 strategy and resource mobilization (RM) objectives.
A cornerstone of the RM approach is pro-active external engagement, including participation at major events on global development (hereinafter referred to as "events") ( World Food Prize, CoPs, AFS, etc.)
as well as outreach to funders, partners and stakeholders.About CIP: CIP is part of the CGIAR global research partnership committed to transforming food, land, and water systems in a climate crisis.
CIP's mission is to develop and share science-based innovations in potato, sweetpotato, and other root and tuber crops.
CIP partners with organizations in over 20 countries in Africa, Asia, and Latin America to strengthen agri-food systems and provide economic, social, and nutritional benefits, especially for women and youth.
We integrate social and biophysical sciences to address complex challenges in food and agriculture.
For more information, please visit .About the role: The Resource Mobilization External Engagement & Events Specialist will support conception, planning and organization of external engagement activities that align with CIP's RM approach.
This position will also provide administrative and logistical support to all CIPs and RMs external engagement activities.
The selected candidate will report to the Director of Resource Mobilization and will be based in Nairobi, Kenya.Key Responsibilities:Engagement implementation (80%)Provide comprehensive event planning services, including checklists and reports, for CIP staff undertaking RM engagement activities, whether in-person or virtual.Draft event plans (Concept Notes), including key messaging, timelines, and budgets for implementation.Prepare draft Run of Show approaches, taking into account thematic priorities and positioning of CIPCoordinate all administrative and logistical aspects of event implementation, including venue selection, catering, transportation, accommodations, and other related activities.Liaise with participating organizations, including CGIAR, to coordinate agendas and panelists, ensuring all details are accurately arranged on event-related webpages and social media in collaboration with CIP Communications.Represent CIP at (weekly CGIAR) event coordination meetings and synthesize information learned into event concept notes and execution.Contribute to development of support materials for CIP staff attending events including exhibitions, publications, posters, and other promotional items as required.Manage attendee registrations, communications, and inquiries before, during, and after events.Support the processing of payments to CIP vendors or any other external party ensuring timely billing.Ensure that all events comply with legal and regulatory requirements, as well as organizational policies.Support preparation of CIP outreach activities (technical info/briefs, administrative support)Strategic engagement portfolio management (10%)Contribute to the development of a comprehensive strategic external engagement/event portfolio for CIP, aligned with the RM approach, with the aim of increasing CIPs impact and influence in the Ag R4D sector, and beyond, to secure more and better funding.Develop and maintain a repository of relevant events, and undertaking a tiered assessment for optimized CIP participation,Presenting recommendations and justifications to the Director of RM/Head of Communications/SOAR.Develop, maintain and update CIP events tracker, event web pages and events calendar.Support management of up-to-date information on CIP outreach activitiesCommunication & Knowledge Management (10%)Maintain and update events workspace in KM hub and events calendar and provide reminders to communications staff to note upcoming key events (national and international) for CIP.Systematize learnings from successful and unsuccessful engagement activities, both technical and administrative aspects, in consultation with relevant teams, to improve future approaches.
Liaise between CIP staff and media, providing information to scientists and journalists to streamline communication between the parties in compliance with CIP goals and objectives.