The Role:
The grant accountant will the primary point of contact under the line manager supervision when it comes to providing finance technical support throughout the life cycle of a project. The incumbent will be responsible for ensuring compliance to Donor Regulations and relevant policies for both World Vision and the Implementing agencies. S/he will provide support such as budgeting; reporting; internal & external audits; expenditure verification; risk management; capacity assessment & performance tracking of the Implementing partner as well as timely funding of partner requests; posting verified data into SUN System and ensuring balance sheet items are reconciled and up to date. The role requires excellent analytical skills; keenness to detail & accuracy; vast experience in managing EU and other multilateral and government funded grants/contracts; grants with multicurrency and dealing with both International and local NGOs in a consortium context. The individual is required to have advanced analytical skills using systems like PowerBi and other statistical tools- (Note that this is a mandatory requirement).
Key Responsibilities:
DATA ANALYTICS
Design, build and continuously improve interactive dashboards to enable finance & program teams track key performance indicators, and generate actionable, data-driven insights to manage performance.
Ensure the accuracy, completeness, and timeliness of data entry into designated databases or information systems as part of routine data collection activities.
Identify, map, and perform data quality tests on data sources.
Support in providing technical assistance and building the capacity of the SomReP on data analytics and visualization.
Prepares data sets upon requests and responds to queries/requests.
Automate the process of data extraction, data cleaning and consolidation for the financial reports.
FINANCIAL REPORTING & ACCOUNTABILITY
Follow up & review of implementing partner monthly financial reports and resolving arising issues in a timely manner.
Timely & detailed feedback to Implementing agencies on the performance, areas of Improvement and expectations.
Accuracy and congruence between lumped up; consolidated financial reports and the individual Implementing partner financial reports. Any discrepancies should be discussed & resolved immediately with the partner
Timely & accurate preparation of grant financial reports to both internal & external stakeholders on a monthly basis.
Resolve financial issues related to the assigned grants in a timely manner with the relevant stakeholders
Prepare monthly financial analysis showing the project status to the relevant stakeholders.
Conduct in-depth data analyses using advanced statistical methods and tools to uncover patterns, correlations, and insights and develop data dashboards, charts, and visual aids to support decision-making .
BUDGET MANAGEMENT & CONTROL
Post approved fully coded budgets into the SUN System in a timely manner and as per WV guidelines
Continuously monitor budget commitments in the PBAS System and advise line Manager on any significant occurrences for follow ups with relevant stakeholders
Review Implementing partner expenses & Technical Unit expenses to ensure spending is within the approved donor budget
Ensure accurate detailed funding of Technical Unit expenses against the approved budget to avoid ineligible costs and overspending.
Take lead in budget revisions (amendments/notification) as well as budget proposals ensuring they are reasonable, accurate and in line with donor regulations and WV Policy.
Keep track, analyze and escalate any exchange gain or loss value and the financial impact on the approved donor budget immediately.
POLICY MANAGEMENT & INTERNAL CONTROL
Review Technical unit payment & funding requests (Provision; Concur) to ensure they are within the laid out WV policies and donor rules& regulations
Review of Implementing partner funding request backups to ensure they are as per WV laid out check list such as a cash flow
Ensure screening is done and backups attached prior to processing payments for both Implementing Partner & Technical Unit
Take lead on financial project close out process in accordance to donor rules as well as WV policy. The close out should be documented.
RISK MANAGEMENT & INTERNAL CONTROL
Take lead in external expenditure verification exercise & audits from TOR stage to final audit report. Ensure accurate information is subjected to the exercise.
Ensure Grants finance issues picked during the verification exercise/audit and recommendations thereof are implemented within 90 days. A quarterly status update on this should be provided to the line Manager
Capacity building of Implementing partners to mitigate against disallowable costs
Participate and contribute in the creation and review of the risk register for grants assigned. Review of the mitigating controls to ensure that emerging risks are being addressed.
Conduct regular partner/IPs field monitoring visits, documenting the same and making follow up on action points.
Monthly IPs expense verification & submission of a signed report on the same. Concerns and issues raised should be timely dealt with to a conclusion
Ensure timely monthly submission of time sheet/labor distribution in the system for your line manager's approval
An updated record and analysis on funds flows (advance; reimbursed & pending) to IPs at all time for each of the grants assigned. IPs should confirm on e-mail receipt.
Provide technical support in IPs sub-agreement and amendments in matters relating to finance
Keep track of financial commitments such as accruals, ongoing consultancies or works against projects assigned to avoid overspending or under reporting project spending.
RECORD KEEPING & OTHER FINANCE DUTIES
Maintain complete and accurate the approved grant documents. These should be easily accessible to all relevant stakeholders
Ensure verified expenses are electronically or physically stored properly, accurately and easily accessible by relevant stakeholders.
Prepare financial presentations and participate in Technical Unit Meetings such as Technical Working Group as and when called upon.
Attend grants finance meetings as and when called upon to do so.
Submission of monthly management reports to the line Manager
Monitor bank balances and record the bank interests in the appropriate accounts.
Managing and updating databases to ensure they are secure, accessible, and functioning properly.
Essential:
Bachelor's degree (Accounting or Finance)
Qualified Accountant-Minimum CPA/ACCA Part3 (finalist)
Minimum of 4 years' experience in a NGO. Experience should include proposal budget development, financial reporting and post award management. A good understanding of the full life cycle of a grant.
Over 2 years' experience using data analysis and visualization tools (e.g. PowerBI)
Experience working with EU, SIDA, SDC, DANIDA, DFAT, USAID grants and other government& multilateral funded grants is mandatory.
Experience in sub-grantee management and capacity building (LNGO & INGO)
A minimum of certification in data analytics and related field.
Proficiency in Computer applications (Advanced Excel, Sun systems, Word etc)
Computer accounting software skills like Sun Systems is highly preferred.
Knowledge of the Somalia context is an added advantage.
Experience in Contract management
Mastery in data analysis languages including SQL, Python will be an added advantage